Marketplace reconciliation
Gross sales, refunds, fees, reserves, chargebacks, payment processors, and bank deposits are tied back to the accounting file.
Services
Accounting services built around the marketplace file
EcomCount handles the recurring accounting system behind e-commerce operators: reconciled payouts, tax compliance, inventory and COGS, margin reporting, and advisory when the business becomes too complex for generic bookkeeping.
Getting started
How an engagement begins.
Every engagement starts with a file review, not a quote based on revenue alone. Marketplace sellers can have the same revenue and completely different accounting complexity, so the scope is set from the actual file, not a guess.
The steps below are the outline. The full walkthrough of the client workspace and communication model lives on the How We Work page.
- 01 Tell us about your operations
Complete the contact form. We respond within one business day.
- 02 New Client File Review
Every engagement starts with a review of your books, payout data, and tax position. Two to five business days with read-only access.
- 03 Findings and fixed-fee proposal
You receive a written summary of what we found and a fixed monthly fee based on your actual complexity, not a guess from a sales call.
- 04 Onboarding and ongoing delivery
Two to four weeks to operational, then monthly accounting on schedule with strategic guidance scaled to your tier.
Service workstreams
What the monthly accounting system has to cover.
A useful e-commerce file does more than categorize bank transactions. It explains how money moved from customer orders to platform settlements to tax filings and management decisions.
GST/HST and sales tax file
Registration status, marketplace collection, Shopify tax settings, input tax credits, and filing deadlines are tracked together.
Inventory, landed cost, and COGS
Supplier invoices, freight, duties, 3PL costs, FBA storage, stock timing, and COGS cut-offs are reviewed for reporting quality.
Management reporting
Financial statements are shaped for operators: channel P&L, SKU margin logic, advertising spend, cash flow, and close notes.
Engagement levels
Choose the level after the file is understood.
The tiers are not packages of random features. They are levels of accounting depth, review cadence, and advisory support.
Core
For sellers with a stable channel mix and a file that mainly needs a reliable monthly close.
Cadence Monthly close + quarterly review
Includes
- Monthly bookkeeping and bank reconciliation
- Marketplace settlement reconciliation
- GST/HST tracking and filing support
- Financial statements and close notes
Boundary Not designed for deep SKU margin analysis or active cross-border expansion.
Start with a file review Growth
For operators scaling across channels, adding SKUs, or trying to understand why revenue growth is not turning into cash.
Cadence Monthly close + monthly advisory
Includes
- Everything in Core
- SKU and channel margin reporting
- Inventory and cash-flow visibility
- Advertising spend and profitability review
- Monthly operator review call
Boundary Not a fractional CFO relationship for acquisitions, financing, or multi-country structuring.
Start with a file review Advisory
For sellers with expansion plans, investor reporting needs, multi-market compliance, or decisions that need CFO-level support.
Cadence Monthly close + advisory cadence agreed after review
Includes
- Everything in Growth
- Expansion and scenario modeling
- Investor-ready reporting package
- Cross-border structure coordination
- Priority access for decision support
Boundary Not a substitute for legal, customs brokerage, or platform operations management.
Start with a file review Add-ons
Additional scope for expansion or clean-up.
Add-ons are scoped after the file review and paired with the appropriate service level. Some are one-time projects; others become part of the recurring close.
U.S. expansion
Sales tax nexus review, registration coordination, marketplace facilitator treatment, and U.S. marketplace reconciliation.
EU Expansion Pack
- VAT compliance strategy for UK and EU market entry, including Pan-EU FBA inventory placement analysis
- Registration and filing support in jurisdictions that permit non-resident sellers to file directly, including the UK, Germany, Ireland, and the Netherlands
- Coordination with vetted local fiscal representatives in jurisdictions that require them, such as France, Italy, Spain, and Poland
- IOSS/OSS compliance, Amazon EU settlement reconciliation, and multi-currency bookkeeping in EUR and GBP
Canadian market entry
For non-Canadian sellers entering Canada: GST/HST setup, Canadian marketplace accounting, and local compliance workflow.
Clean-up project
Historical books, settlement mismatches, missing tax accounts, inventory catch-up, or a file that needs repair before monthly work.
Pricing inputs
What affects the fixed-fee proposal.
- Number of active platforms and payment processors
- Monthly transaction volume and settlement report quality
- GST/HST, U.S. sales tax, VAT, PST, QST, or RST footprint
- Inventory model, landed cost records, 3PL/FBA activity, and COGS timing
- Historical clean-up, late filings, or unreconciled prior periods
- Reporting depth: financial statements, channel P&L, SKU margins, or cash forecasts
Next step
Start with the file review, then choose the service level
Send your platforms, accounting setup, and current pain point. We will use the review to confirm the scope before proposing ongoing services.
Start with a file review